The Commission has an obligation to uphold its statutory duties under the Electoral Act 1907 and other relevant legislation and this often involves the use of personal information.
Personal information (including sensitive information) about you may be collected by the Commission from you or a third party. We collect this personal information in a variety of ways, including paper-based forms, electronic means including email and website information and other sources.
The Commission will use and disclose collected information, including personal information, for the purpose(s) for which it was collected. The Electoral Act 1907 has additional requirements regarding the use and disclosure of personal information.
Using our website
When you visit our website, a record of your visit for statistical and system administration purposes. We use this to
- Analyse how people use the website and look for ways to improve the user experience.
- Monitor and understand usage trends
- Protect the WAEC website
The following information is logged:
- your server address
- your top level domain name (for example .com, .gov, .au, .uk etc),
- the date and time of your visit
- the pages you access and any documents you download
- the previous site you visited
- the type of browser you used
- And other relevant information
Users will not be identified except where required by law.
Using our portals
The Commission provides access to backend systems via portals (e.g., the SG (State Government) portal and the LG (Local Government) portal). The Commission also provides secure file transfer via SharePoint document libraries to share files with customers. In order to login to one of these services you may be requested to use an existing personal email account (e.g. Microsoft, Google or work email address).
When you sign in using your personal account, we will collect your name and email address. This allows us to identify your login details and provide the correct access to our systems. This information will only be used for the purpose of your role within the Commission's Electoral activities. No other personal information will be requested from your email account.